HR & RECRUITING
Provision New-Hire Onboarding Kit in Asana on Offer Accepted
When a candidate accepts an offer, this builds a fully populated Asana onboarding project from a role-specific template and assigns every task to the right owner with due dates…
How it runs
The automated pipeline, trigger to output.
- TriggerOffer-accepted webhook receivedHTTP webhook
- LogicSelect role-specific task template
- ActionCreate onboarding project in AsanaAsana
- ActionSet task due dates relative to start dateAsana
- ActionAssign tasks to owning teams and managerAsana
- OutputReturn project link summary to coordinator
What it does
Turns an offer-accepted event into a ready-to-run onboarding project in Asana. It clones a role-specific task template, fills in the new hire's name and start date, sets due dates relative to day one, and routes each task to the responsible owner (IT, facilities, the hiring manager) so nothing is forgotten before the first day.
When to use it
Use it when your HRIS or ATS fires an offer-accepted webhook and you want the operational onboarding plan stood up automatically instead of an HR coordinator copying a checklist by hand for every hire.
How it works
- 1The offer-accepted webhook arrives with the hire's name, role, department, and start date.
- 2A branch selects the correct task template for the role (engineering, sales, ops, or default).
- 3Asana creates a new onboarding project from that template, named for the hire.
- 4Each task gets a due date computed backward and forward from the start date.
- 5Tasks are assigned to their owning teams and the hiring manager.
- 6A confirmation summary with the project link is returned to the HR coordinator.
Set it up
What you configure once, before turning it on.
- 1Connect AsanaTasks, projects, milestones — everywhere.
- 2Connect HTTP webhookTrigger any URL on agent actions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Credential Renewal Evidence Verification Agent
When an employee replies with a renewed credential document, an agent reads the attachment, extracts the new expiry date and credential number.
Escalate Compliance-Blocking Credential Lapses to Managers
Each day it finds credentials that have already expired or expire within 48 hours and are flagged compliance-blocking.
Day-one readiness orchestrator across all onboarding owners
An agent-driven coordinator that, when a hire is launched, plans the full provisioning program across IT, Facilities, and Finance, opens the work in your tracker.
Loom intake to req-tracker row in Airtable
Transcribes a hiring manager's Loom intake, scores the brief for completeness, and either logs a ready req in Airtable or routes incomplete intakes to a follow-up Slack ping.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.