HR & RECRUITING
Pre-Start Readiness Audit Three Days Out
Three days before each start date, an agent audits whether accounts, equipment, calendar invites, and buddy assignment are complete.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily schedule: hires starting in 3 business days
- ActionRead provisioning, equipment, buddy from AirtableAirtable
- ActionVerify Day 1 and first-week calendar eventsGoogle Calendar
- LogicAgent reasons about missing readiness items
- ActionWrite readiness status and gaps to AirtableAirtable
- OutputPost each gap to its owner in SlackSlack
What it does
Runs an intelligent readiness check before every start date, reasoning across the roster, calendar, and equipment records to find what's missing, then assigns the gaps to the right owners so nobody starts unprepared.
When to use it
Use when onboarding steps are spread across systems and things quietly slip through. This is the safety net that catches a missing laptop or unscheduled orientation while there's still time to fix it.
How it works
- 1The flow triggers on a daily schedule and finds hires whose start date is exactly three business days out.
- 2The agent reads each hire's Airtable record to confirm account provisioning, equipment status, and buddy assignment.
- 3It checks Google Calendar to verify the Day 1 onboarding block and first-week sessions exist.
- 4The agent reasons about which required items are missing or incomplete and drafts a per-hire gap report.
- 5It writes the readiness status and open gaps back to the Airtable record.
- 6The final step posts each gap to Slack, tagging the owner responsible for closing it before the start date.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect Google CalendarEvents, attendees, availability.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Credential Renewal Evidence Verification Agent
When an employee replies with a renewed credential document, an agent reads the attachment, extracts the new expiry date and credential number.
Escalate Compliance-Blocking Credential Lapses to Managers
Each day it finds credentials that have already expired or expire within 48 hours and are flagged compliance-blocking.
Day-one readiness orchestrator across all onboarding owners
An agent-driven coordinator that, when a hire is launched, plans the full provisioning program across IT, Facilities, and Finance, opens the work in your tracker.
Loom intake to req-tracker row in Airtable
Transcribes a hiring manager's Loom intake, scores the brief for completeness, and either logs a ready req in Airtable or routes incomplete intakes to a follow-up Slack ping.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.