HR & RECRUITING
New-hire provisioning checklist fan-out to owners
When a new hire is marked Accepted in your HR sheet, generate the full provisioning checklist and fan each task out to the right owning team (IT, Facilities.
How it runs
The automated pipeline, trigger to output.
- TriggerNew hire marked Accepted in AirtableAirtable
- ActionRead role, location, start dateAirtable
- LogicBranch on role and location to pick checklist lines
- ActionCreate one Asana task per owning teamAsana
- OutputPost provisioning summary to People Ops SlackSlack
What it does
Turns a single new-hire record into a coordinated provisioning plan. It reads the role, location, and start date, then creates one task per owning team so nobody has to manually copy a checklist for every hire.
When to use it
Run this the moment a candidate accepts and lands in your onboarding tracker. It is for HR or People Ops teams who want laptop, badge, software seats, and payroll setup all kicked off at once without chasing each department by hand.
How it works
- 1A new row appears (or flips to Accepted) in the Airtable onboarding base.
- 2The flow reads role, location, and start date from the record.
- 3Logic branches on role and location to pick the right template lines (IT laptop image, building badge, finance setup).
- 4For each owning team it creates an Asana task with a due date set to start date minus three business days.
- 5It posts a summary to the People Ops Slack channel so HR can see every task that was opened for the hire.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect AsanaTasks, projects, milestones — everywhere.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Day-one readiness orchestrator across all onboarding owners
An agent-driven coordinator that, when a hire is launched, plans the full provisioning program across IT, Facilities, and Finance, opens the work in your tracker.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.