HR & RECRUITING
Self-Service Onboarding Request to Provisioned Plan
A hiring manager submits a web form to start onboarding; the workflow validates the request, creates the HR record.
How it runs
The automated pipeline, trigger to output.
- TriggerManager submits onboarding request webhookHTTP webhook
- LogicValidate required fields, reject if incomplete
- ActionCreate canonical HR record in AirtableAirtable
- ActionProvision role-based onboarding board in Mondaymonday.com
- OutputPost kickoff with board link in Teams channelMicrosoft Teams
What it does
Lets hiring managers kick off onboarding themselves through a simple form, then turns that request into a fully provisioned plan. It validates the submission, creates the canonical HR record, builds a role-appropriate onboarding board in Monday, and announces the kickoff in Microsoft Teams.
When to use it
Use it when you want managers to self-serve onboarding initiation without emailing HR, while still enforcing required fields and a standard task structure. Strong fit for Microsoft-stack teams running work in Monday.
How it works
- 1A webhook receives the manager's onboarding request form (hire name, role, department, start date).
- 2A logic step validates required fields and rejects incomplete submissions with an error reply.
- 3The validated hire is written to the Airtable HR base as the source of record.
- 4A Monday board is created from the role template with grouped onboarding tasks and owners.
- 5A Microsoft Teams kickoff message posts to the department channel with the board link and start date.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect AirtableBases, tables, views, automations.
- 3Connect monday.comVisual work management for teams.
- 4Connect Microsoft TeamsChannels, chats, files.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.