HR & RECRUITING
Schedule New-Hire Week-One Outlook Calendar and Welcome Email
On offer acceptance this books the full week-one Outlook calendar (orientation, IT setup, team intros.
How it runs
The automated pipeline, trigger to output.
- TriggerOffer-accepted event receivedHTTP webhook
- LogicCompute week-one schedule from start date
- ActionCreate Outlook calendar events and invitesOutlook
- ActionSend welcome and logistics emailOutlook
- OutputReturn created-events digest
What it does
Builds a new hire's first-week schedule in Outlook and delivers a welcome email. It creates calendar events for orientation, IT provisioning, benefits enrollment, team introductions, and the manager 1:1, inviting the relevant attendees, then emails the hire and manager a logistics packet covering start time, location, and what to bring.
When to use it
Use it when you want a consistent, professional first-week experience set up the moment an offer is signed, without an HR coordinator manually sending invites and chasing room bookings.
How it works
- 1The offer-accepted event arrives with start date, manager, and personal email.
- 2The flow computes week-one dates anchored to the start date.
- 3Outlook creates each calendar event and invites the hire, manager, and session owners.
- 4A logistics email body is assembled from the role and location details.
- 5Outlook sends the welcome email to the new hire and copies the manager.
- 6A digest of created events is returned for the coordinator's records.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect HTTP webhookTrigger any URL on agent actions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Credential Renewal Evidence Verification Agent
When an employee replies with a renewed credential document, an agent reads the attachment, extracts the new expiry date and credential number.
Escalate Compliance-Blocking Credential Lapses to Managers
Each day it finds credentials that have already expired or expire within 48 hours and are flagged compliance-blocking.
Day-one readiness orchestrator across all onboarding owners
An agent-driven coordinator that, when a hire is launched, plans the full provisioning program across IT, Facilities, and Finance, opens the work in your tracker.
Loom intake to req-tracker row in Airtable
Transcribes a hiring manager's Loom intake, scores the brief for completeness, and either logs a ready req in Airtable or routes incomplete intakes to a follow-up Slack ping.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.