HR & RECRUITING
Escalate Approaching 90-Day Probation Decision Deadlines
Monitors for probation periods nearing their 90-day decision deadline and, if no final decision is logged, escalates to the manager and HR via Teams and email so the call is made…
How it runs
The automated pipeline, trigger to output.
- TriggerDaily schedule
- ActionFind probations near 90-day deadlinemonday.com
- LogicCheck decision logged + days remaining
- ActionEarly warning to manager in TeamsMicrosoft Teams
- OutputUrgent Teams + email alert to HROutlook
What it does
Watches for new hires whose 90-day probation deadline is approaching without a recorded final decision. Because a missed deadline can default an employee into permanent status, it escalates loudly: it warns the manager early, then alerts HR if the deadline gets close with still no decision.
When to use it
Use it when missing a probation decision deadline carries legal or contractual consequences and you need a hard backstop that forces the pass/fail/extend call before the window closes.
How it works
- 1A daily schedule starts the run.
- 2The flow finds active probations within 10 days of their 90-day deadline.
- 3Logic checks whether a final decision is recorded and how many days remain.
- 4If a decision exists, the item is skipped.
- 5With 10 to 4 days left and no decision, it posts a warning to the manager in Microsoft Teams.
- 6With 3 or fewer days left, it sends an urgent Teams alert plus an email to HR leadership flagging the imminent deadline.
Set it up
What you configure once, before turning it on.
- 1Connect monday.comVisual work management for teams.
- 2Connect Microsoft TeamsChannels, chats, files.
- 3Connect OutlookMail, calendar, contacts.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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