HR & RECRUITING
PTO Coverage Auto-Staffing Agent
An agent that detects upcoming on-call gaps from Outlook PTO, picks the best-fit available backup by skills and recent load in Postgres.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily schedule triggers the agent
- ActionRead shifts, skills, and on-call load from PostgresPostgres
- ActionConfirm candidate availability in OutlookOutlook
- LogicRank candidates and draft a staffing proposal
- OutputPost proposal with confirm options to SlackSlack
What it does
When a coverage gap appears, this agent doesn't just alert — it reasons about who should fill it. It weighs each candidate's skills, current shift load, and their own Outlook availability, then drafts a concrete staffing proposal naming the recommended backup and the reasoning.
When to use it
Use it when gap alerts alone create busywork and you want a defensible first-draft fix. It's built for managers who want the system to do the matching and leave them a yes/no decision rather than a research task.
How it works
- 1A daily schedule triggers the agent.
- 2It reads upcoming shifts, candidate skills, and recent on-call load from Postgres.
- 3It checks each candidate's Outlook calendar to confirm real availability for the gap window.
- 4The agent ranks candidates and writes a proposal with the recommended backup and rationale.
- 5It posts the proposal to Slack with confirm and reassign options for the manager.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect PostgresAny Postgres URL — query, write, migrate.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Credential Renewal Evidence Verification Agent
When an employee replies with a renewed credential document, an agent reads the attachment, extracts the new expiry date and credential number.
Escalate Compliance-Blocking Credential Lapses to Managers
Each day it finds credentials that have already expired or expire within 48 hours and are flagged compliance-blocking.
Day-one readiness orchestrator across all onboarding owners
An agent-driven coordinator that, when a hire is launched, plans the full provisioning program across IT, Facilities, and Finance, opens the work in your tracker.
Loom intake to req-tracker row in Airtable
Transcribes a hiring manager's Loom intake, scores the brief for completeness, and either logs a ready req in Airtable or routes incomplete intakes to a follow-up Slack ping.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.