HR & RECRUITING
Weekly Pending-PTO Digest with Aging and Coverage Snapshot
Every Monday it compiles all PTO requests still awaiting a decision, flags ones aging past your SLA.
How it runs
The automated pipeline, trigger to output.
- TriggerScheduled run every Monday morning
- ActionPull pending requests and upcoming approved PTOAirtable
- LogicGroup by manager, flag SLA-breached requests
- ActionEmail each manager their personalized digestGmail
- OutputPost overdue roll-up to HR Slack channelSlack
What it does
Keeps PTO approvals from going stale. On a schedule it gathers every unresolved request, sorts them by how long they've waited, and sends each manager only their own pending items — highlighting any that have breached the response SLA — alongside a forward-looking view of who's already approved off.
When to use it
Use it when requests pile up unanswered and employees can't plan. A weekly nudge with aging context drives managers to clear their queue and surfaces upcoming coverage thinness before it bites.
How it works
- 1A scheduled trigger fires every Monday morning.
- 2The flow pulls all pending PTO requests and the next four weeks of approved time off from Airtable.
- 3A logic step groups requests by manager and tags any older than the SLA as overdue.
- 4It builds a per-manager summary and the team coverage outlook for the period.
- 5Each manager receives their tailored digest by email; a roll-up of overdue items is posted to the HR Slack channel.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect GmailRead, draft, send, label.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.