HR & RECRUITING
Referral Intake Router with Recruiter Assignment
Captures new employee referrals from a submission form, logs them in Airtable, and routes each one to the right recruiter based on the open role's department.
How it runs
The automated pipeline, trigger to output.
- TriggerReferral form submittedHTTP webhook
- LogicValidate required fields and referrer email
- ActionCreate referral record in AirtableAirtable
- LogicRoute to recruiter by department
- OutputDM assigned recruiter in SlackSlack
What it does
Turns a raw referral submission into a tracked, assigned record. Every time an employee refers a candidate, the workflow validates the entry, files it in your Airtable referral base, picks the owning recruiter from the role's department, and notifies that recruiter in Slack so the referral never sits in an inbox unseen.
When to use it
Use this when employees submit referrals through a form (Typeform, Google Form, or an internal page) and you want every submission immediately logged and owned — no manual triage, no dropped referrals, and a clean source of truth for reporting bounty payouts later.
How it works
- 1A new referral submission hits the webhook with referrer name, candidate name, role, and department.
- 2A filter checks for required fields and a valid company email on the referrer; incomplete entries are flagged.
- 3The referral is written to the Airtable "Referrals" table with status "New" and a timestamp.
- 4A routing branch maps the role's department to its assigned recruiter.
- 5A Slack DM goes to that recruiter with the candidate details and a link to the Airtable record.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect AirtableBases, tables, views, automations.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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