HR & RECRUITING
Interview Scheduler for Screen-Passed Trello Candidates
When a candidate's Trello card moves to the 'Interview' list, finds an open slot on the hiring manager's Google Calendar, books the interview.
How it runs
The automated pipeline, trigger to output.
- TriggerTrello card moved to Interview listTrello
- ActionRead candidate email and role from cardTrello
- ActionFind open slot on hiring manager calendarGoogle Calendar
- ActionCreate interview calendar eventGoogle Calendar
- ActionEmail candidate confirmation via OutlookOutlook
- OutputComment scheduled time back on Trello cardTrello
What it does
Turns a Trello card move into a booked interview. As soon as a recruiter drags a candidate into the 'Interview' list, the flow checks the hiring manager's availability, places a calendar event, and sends the candidate a confirmation email so coordination happens without back-and-forth.
When to use it
When your team advances candidates by moving Trello cards and you want the scheduling step to happen instantly instead of a recruiter playing calendar tag.
How it works
- 1A Trello card entering the 'Interview' list triggers the flow.
- 2The candidate's email and target role are read from the card.
- 3Google Calendar is queried for the hiring manager's next open 45-minute slot in business hours.
- 4A calendar event is created with the candidate and hiring manager as attendees.
- 5An Outlook email is sent to the candidate confirming the date, time, and join link.
- 6A comment is added back to the Trello card noting the scheduled time.
Set it up
What you configure once, before turning it on.
- 1Connect TrelloKanban boards for everything.
- 2Connect Google CalendarEvents, attendees, availability.
- 3Connect OutlookMail, calendar, contacts.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.