HR & RECRUITING
Candidate Re-Engagement After Zoom No-Show
Right after a candidate misses a Zoom interview, sends a warm Outlook email offering self-serve rescheduling.
How it runs
The automated pipeline, trigger to output.
- TriggerZoom meeting.ended webhook firesZoom
- LogicConfirmed candidate no-show?
- ActionGet candidate + recruiter from Outlook inviteOutlook
- ActionSend warm reschedule email via OutlookOutlook
- OutputLog no-show + outreach on Monday itemmonday.com
What it does
Reaches out to a candidate the moment they miss a Zoom interview, with a friendly Outlook email that assumes good intent and offers a self-serve link to pick a new time, while recording the miss and the outreach on their Monday record.
When to use it
Use this when a missed interview too often means a lost candidate because no one follows up fast. Quick, gracious re-engagement recovers candidates who simply hit a calendar conflict and keeps your pipeline honest.
How it works
- 1A Zoom webhook fires on `meeting.ended` for an interview that the candidate never joined.
- 2A branch confirms it was a true candidate no-show, not a host or technical issue.
- 3The flow pulls the candidate's email and recruiter from the Outlook invite.
- 4It sends a warm re-engagement email with a self-serve rescheduling link via Outlook.
- 5It updates the candidate's Monday item with a no-show stamp and the outreach timestamp so the recruiter sees the full trail.
Set it up
What you configure once, before turning it on.
- 1Connect ZoomMeetings, recordings, transcripts.
- 2Connect OutlookMail, calendar, contacts.
- 3Connect monday.comVisual work management for teams.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.