HR & RECRUITING
Pre-Interview Confirmation Gap Preventer
Two hours before each Zoom interview, checks whether the candidate confirmed; if not, sends a reminder and flags the at-risk slot to the recruiter in Slack so they can shore it…
How it runs
The automated pipeline, trigger to output.
- TriggerInterval schedule finds interviews in ~2hZoom
- ActionCheck candidate confirmation in Outlook inviteOutlook
- LogicUnconfirmed and at risk?
- ActionSend confirm-or-reschedule reminder via OutlookOutlook
- OutputFlag at-risk slot to recruiter in SlackSlack
What it does
Gets ahead of no-shows by checking, a couple hours before each Zoom interview, whether the candidate has confirmed attendance. Unconfirmed interviews trigger a candidate reminder and an early warning to the recruiter so the slot can be saved.
When to use it
Use this when most no-shows trace back to a missing confirmation rather than a deliberate ghost. Closing the confirmation gap before the meeting prevents misses instead of just reporting them after the fact.
How it works
- 1A schedule trigger runs on a short interval and finds Zoom interviews starting in about two hours.
- 2For each, it checks Outlook invite responses for an explicit accept from the candidate.
- 3A branch separates confirmed interviews (no action) from unconfirmed at-risk ones.
- 4For at-risk slots it sends the candidate a friendly confirm-or-reschedule reminder via Outlook.
- 5It posts the at-risk interview to the recruiter in Slack with candidate and time so they can personally follow up.
Set it up
What you configure once, before turning it on.
- 1Connect ZoomMeetings, recordings, transcripts.
- 2Connect OutlookMail, calendar, contacts.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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