HR & RECRUITING
Real-Time Zoom Interview No-Show Alert to Recruiter
Watches Zoom meeting events and, when a scheduled interview passes its grace window with the candidate never joining, pings the assigned recruiter in Slack with the candidate.
How it runs
The automated pipeline, trigger to output.
- TriggerZoom meeting.ended webhook firesZoom
- ActionFetch Zoom participant join recordsZoom
- LogicCandidate never joined past grace window?
- ActionResolve recruiter + candidate from Outlook inviteOutlook
- OutputDM recruiter with reschedule linkSlack
What it does
Detects when a candidate fails to join a scheduled Zoom interview within a grace window and immediately notifies the recruiter who owns the requisition, so they can chase the candidate while the slot is still warm.
When to use it
Use this when interviews run on Zoom and a missed slot currently goes unnoticed until the recruiter checks their calendar hours later. It turns a silent no-show into an actionable nudge within minutes.
How it works
- 1A Zoom webhook fires on `meeting.ended` for an interview meeting.
- 2The flow reads participant join records and checks whether anyone other than the host (the candidate) ever joined.
- 3A branch passes only meetings where the candidate never joined and the meeting ran past a configurable grace window (default 10 minutes).
- 4It looks up the requisition owner and candidate details from Outlook calendar invite metadata.
- 5The recruiter gets a Slack direct message naming the candidate, role, and original time, plus a prefilled reschedule link.
Set it up
What you configure once, before turning it on.
- 1Connect ZoomMeetings, recordings, transcripts.
- 2Connect OutlookMail, calendar, contacts.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
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Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.