HR & RECRUITING
Agent-Driven Panel Coordinator Across Mixed Calendars
An agent that handles a panel-scheduling request end to end across mixed Google and Outlook calendars: it reasons over availability and timezone fairness, negotiates a slot.
How it runs
The automated pipeline, trigger to output.
- TriggerRecruiter submits a mixed-calendar panel requestHTTP webhook
- ActionRead Google Calendar interviewers' availabilityGoogle Calendar
- ActionRead Outlook interviewers' availabilityOutlook
- LogicAgent reasons over merged availability and timezone fairness to pick a slot
- ActionCreate the Zoom meetingZoom
- OutputLog slot, attendees, and rationale to NotionNotion
What it does
This is the full coordinator for messy, real-world panels where interviewers live on different calendar systems. An agent gathers free/busy from both Google and Outlook accounts, reasons about which open slot is fairest across timezones, books a Zoom meeting, and records its rationale so the decision is auditable.
When to use it
Use for senior or cross-functional panels where some interviewers are on Google Workspace and others on Microsoft 365, and rigid slot math is not enough. The agent can prefer a slot when one interviewer is optional or relax constraints when needed.
How it works
- 1A recruiter submits the candidate and a mixed list of interviewer calendars.
- 2The agent reads free/busy from the Google Calendar interviewers.
- 3The agent reads free/busy from the Outlook interviewers.
- 4It reasons over the merged availability, weighing timezone fairness and any optional attendees, then settles on a slot.
- 5It creates the Zoom meeting for the chosen slot.
- 6It logs the candidate, slot, attendees, and its reasoning to a Notion tracker.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect OutlookMail, calendar, contacts.
- 3Connect ZoomMeetings, recordings, transcripts.
- 4Connect NotionPages, databases, comments.
- 5Connect HTTP webhookTrigger any URL on agent actions.
- 6Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 7Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 8Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
Route interview feedback by score the moment it is submitted
Receives each interviewer's scorecard via webhook, normalizes the rating, and routes strong-yes feedback to fast-track and any flagged concern to the recruiter.
Loom intake to recruiter handoff email
Transcribes a hiring manager's Loom intake, summarizes the role, and emails a recruiter handoff brief via Outlook with clarifying questions when details are missing.
New-hire equipment order email to IT and vendor
On a scheduled lead-time before each start date, drafts and sends an equipment order email (laptop, monitor.
Compile interview scorecards into a hire-decision packet
When every interviewer has submitted their scorecard in Notion, automatically aggregates the scores, builds a one-page decision packet in Google Drive.
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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