HR & RECRUITING
Find Interview-Panel Availability Across Google Calendars
When a recruiter requests a panel interview, this scans every interviewer's Google Calendar, finds common free slots that respect each person's timezone.
How it runs
The automated pipeline, trigger to output.
- TriggerRecruiter submits panel request (candidate, interviewers, date range)HTTP webhook
- ActionPull free/busy from each interviewer's Google CalendarGoogle Calendar
- LogicIntersect busy blocks into common open slots within local business hours
- LogicScore slots for timezone fairness and select the best
- ActionCreate the Zoom interview meetingZoom
- OutputSend calendar invites with Zoom link to candidate and panelGmail
What it does
Given a list of panel interviewers and a target candidate window, it reads each interviewer's Google Calendar free/busy, computes the overlapping open slots, applies a timezone-fairness rule so no single interviewer is always pushed to early-morning or late-evening calls, then creates a Zoom meeting and sends calendar invites to everyone.
When to use it
Use when you schedule cross-timezone panel interviews and manually diffing four calendars is eating your day. Best for teams already on Google Workspace who run Zoom interviews.
How it works
- 1A recruiter submits the candidate, interviewer emails, and desired date range via webhook.
- 2The flow pulls free/busy from each interviewer's Google Calendar in parallel.
- 3A logic step intersects busy blocks to find common 45-minute openings inside business hours for each attendee's local timezone.
- 4A fairness scorer ranks candidate slots so off-hours burden is spread evenly across the panel, then picks the top slot.
- 5A Zoom meeting is created for that slot.
- 6Calendar invites with the Zoom link go to the candidate and all interviewers, and the recruiter gets a confirmation.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect ZoomMeetings, recordings, transcripts.
- 3Connect GmailRead, draft, send, label.
- 4Connect HTTP webhookTrigger any URL on agent actions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.