HR & RECRUITING
Candidate Self-Schedule Link for Panel Interviews
Generates a self-scheduling link from the panel's pre-computed fair common slots.
How it runs
The automated pipeline, trigger to output.
- TriggerRecruiter starts self-schedule for a candidateHTTP webhook
- ActionPull panel free/busy from Google CalendarGoogle Calendar
- LogicFilter common slots to timezone-fair openings
- OutputEmail candidate a self-schedule link of approved slotsGmail
- ActionOn candidate pick, create the Zoom meetingZoom
- OutputSend calendar invites to candidate and panelGoogle Calendar
What it does
This flips scheduling to the candidate. It pre-computes the fair common openings across the panel's Google Calendars, publishes only those slots as a self-schedule link, and the moment the candidate confirms one, it books Zoom and invites everyone. No back-and-forth email threads.
When to use it
Use for high-volume hiring where you want candidates to self-serve but still need every offered slot to be a genuine, timezone-fair opening for all interviewers. Cuts the scheduling email loop entirely.
How it works
- 1A recruiter starts the flow for a candidate and panel.
- 2The flow pulls free/busy from each interviewer's Google Calendar.
- 3A logic step computes common slots and filters to the ones that pass the timezone-fairness rule.
- 4Those approved slots are published and the self-schedule link is emailed to the candidate.
- 5When the candidate confirms a slot via webhook, the flow creates the Zoom meeting.
- 6Calendar invites with the Zoom link go out to the candidate and all interviewers.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect ZoomMeetings, recordings, transcripts.
- 3Connect GmailRead, draft, send, label.
- 4Connect HTTP webhookTrigger any URL on agent actions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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