HR & RECRUITING
Escalate Panels With No Fair Interview Slot
Runs nightly across open panel-interview requests, and when no common slot exists that meets the timezone-fairness threshold.
How it runs
The automated pipeline, trigger to output.
- TriggerNightly schedule fires
- ActionPull free/busy for all open panel requestsGoogle Calendar
- LogicTest for any slot meeting the fairness threshold
- LogicBranch: ready to book vs. no fair slot
- OutputEscalate conflicts to the hiring manager in SlackSlack
What it does
This is the exception handler for panel scheduling. On a nightly schedule it re-checks every unscheduled panel request against the interviewers' Google Calendars. If no slot satisfies the fairness rule within the candidate's window, it escalates with a clear breakdown of which interviewers block which days, so a human can swap a panelist or widen the window.
When to use it
Use alongside an auto-booker to catch the requests that quietly fail. Helps when busy senior interviewers make panels impossible to schedule and candidates go cold waiting.
How it works
- 1A nightly schedule kicks off the sweep.
- 2The flow loads all open panel requests and pulls current free/busy for each panel's interviewers.
- 3A logic step tries to find any common slot that clears the timezone-fairness threshold.
- 4If a fair slot now exists, it marks the request ready; if none does, it branches to escalation.
- 5The escalation posts the candidate, the window, and the per-interviewer conflicts to the hiring manager in Slack.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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