HR & RECRUITING
Pre-Interview Grace-Window No-Show Nudge
Five minutes after a Zoom interview start time, checks whether the candidate has joined; if not, sends an immediate SMS-style email nudge with the live join link before declaring…
How it runs
The automated pipeline, trigger to output.
- Trigger5 min after interview start timeGoogle Calendar
- ActionRead Zoom live participant listZoom
- LogicCandidate joined vs still absent
- ActionSend urgent join-link nudgeGmail
- OutputAlert interviewer in SlackSlack
What it does
Gives candidates a short grace window before writing them off. Five minutes after the scheduled start, it checks if the candidate has joined the Zoom room. If they haven't, it fires a one-time urgent nudge with the live link, recovering candidates who simply lost track of time.
When to use it
Use this when too many of your "no-shows" are actually late arrivals who never got a reminder at the moment it mattered. It recovers borderline candidates before they are marked missed and before interviewers give up the slot.
How it works
- 1A scheduled check fires five minutes after each Zoom interview's start time, reading the day's interview list from Google Calendar.
- 2For each interview, it pulls the Zoom live participant list.
- 3A branch separates interviews where the candidate has already joined (do nothing) from those where they are still absent.
- 4For absent candidates, it sends an urgent email with the direct join link and the interviewer's name.
- 5It posts a heads-up to the recruiting Slack channel so the interviewer knows the candidate is running late, not gone.
Set it up
What you configure once, before turning it on.
- 1Connect ZoomMeetings, recordings, transcripts.
- 2Connect Google CalendarEvents, attendees, availability.
- 3Connect GmailRead, draft, send, label.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Credential Renewal Evidence Verification Agent
When an employee replies with a renewed credential document, an agent reads the attachment, extracts the new expiry date and credential number.
Escalate Compliance-Blocking Credential Lapses to Managers
Each day it finds credentials that have already expired or expire within 48 hours and are flagged compliance-blocking.
Day-one readiness orchestrator across all onboarding owners
An agent-driven coordinator that, when a hire is launched, plans the full provisioning program across IT, Facilities, and Finance, opens the work in your tracker.
Loom intake to req-tracker row in Airtable
Transcribes a hiring manager's Loom intake, scores the brief for completeness, and either logs a ready req in Airtable or routes incomplete intakes to a follow-up Slack ping.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.