HR & RECRUITING
Repeat No-Show Escalation and Withdrawal Policy
Tracks no-show counts per candidate across Zoom interviews; offers a reschedule on the first miss, escalates to the hiring manager on the second.
How it runs
The automated pipeline, trigger to output.
- TriggerZoom interview ends with no-showZoom
- ActionIncrement candidate no-show countPostgres
- LogicBranch on strike count
- ActionSend reschedule or withdrawal emailGmail
- OutputEscalate or close card in ClickUpClickUp
What it does
Applies a fair, consistent policy to repeat no-shows. It counts how many times each candidate has missed a scheduled Zoom interview and takes a different action at each strike: reschedule, escalate, or close the loop with a withdrawal notice.
When to use it
Use this when you need a defensible, uniform rule for handling repeat missed interviews instead of ad-hoc recruiter judgment. It protects interviewer time while still giving candidates a documented second chance.
How it works
- 1A Zoom meeting-ended webhook confirms a candidate no-show for the interview.
- 2The flow increments the candidate's no-show count stored in Postgres and reads the running total.
- 3A branch routes on the count: first miss, second miss, or third-plus.
- 4First miss sends a standard reschedule offer email with open slots.
- 5Second miss emails the offer and pings the hiring manager in ClickUp to review whether to continue.
- 6Third miss sends a courteous withdrawal-from-process email and closes the candidate's ClickUp card with a documented reason.
Set it up
What you configure once, before turning it on.
- 1Connect ZoomMeetings, recordings, transcripts.
- 2Connect PostgresAny Postgres URL — query, write, migrate.
- 3Connect GmailRead, draft, send, label.
- 4Connect ClickUpDocs + tasks + chats in one workspace.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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