LEAD GENERATION
Daily Event Roster Poll to HubSpot Enrollment
On a daily schedule, re-scrapes a live event's growing attendee roster, enriches only the newly added people.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily schedule fires
- ActionRe-scrape current attendee rosterApify
- LogicDiff against already-processed contacts
- ActionEnrich net-new contactsExa
- LogicDrop undeliverable or off-segment contacts
- OutputCreate and enroll in HubSpot sequenceHubSpot
What it does
Monitors an event whose attendee roster keeps growing during the registration window. Each day it re-scrapes the public list, diffs it against who you've already processed, enriches only the new names, and enrolls them in a HubSpot sequence — so you reach registrants while their interest is fresh instead of waiting for the final list.
When to use it
Use it for multi-week registration windows (summits, trade shows, webinars) where being first to a fresh registrant matters. It removes the manual re-check and guarantees no attendee is enriched or emailed twice.
How it works
- 1A daily schedule fires the run automatically.
- 2Apify re-scrapes the current public attendee roster.
- 3The flow diffs against contacts already stored, keeping only net-new people.
- 4Exa enriches the new contacts with title, company, and verified email.
- 5A check drops contacts missing a deliverable email or outside your segment.
- 6Survivors are created in HubSpot and enrolled into the chosen sequence as the final output.
Set it up
What you configure once, before turning it on.
- 1Connect ApifyActors, scrapers, datasets.
- 2Connect ExaNeural search across the web.
- 3Connect HubSpotCRM, deals, marketing, support.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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