MARKETING
Outbound Link Rot Tracker in Notion with Status History
Audits outbound links across your content from a Notion list of URLs, records each link's current status in a Notion database.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly schedule starts the audit
- ActionRead tracked page URLs from Notion databaseNotion
- ActionFirecrawl scrapes pages and resolves link statusesFirecrawl
- LogicDiff against stored history; isolate new failures
- ActionUpsert latest link statuses into Notion tableNotion
- ActionOpenAI proposes replacement URLsOpenAI
- OutputCreate Trello card per newly-broken linkTrello
What it does
This workflow reads the set of published URLs you track in a Notion database, crawls each one for outbound links, and writes the health of every link back to a Notion status table. It compares against the last run so it only raises new failures, then creates a Trello card for each newly-broken or newly-redirecting link with a suggested replacement.
When to use it
Use it when you want a durable, queryable record of link health over time — not just one-off alerts. Good for SEO and content ops teams who need to show link-rot trends and triage only what changed since last week.
How it works
- 1A weekly schedule starts the audit.
- 2The list of tracked page URLs is read from a Notion database.
- 3Firecrawl scrapes each page and resolves the status of every outbound link.
- 4A logic step diffs current statuses against the stored history to isolate newly-failing links.
- 5Each link's latest status is upserted into the Notion status table.
- 6OpenAI proposes a replacement for each newly-broken link.
- 7A Trello card is created per new failure with the page, link, and suggestion.
Set it up
What you configure once, before turning it on.
- 1Connect NotionPages, databases, comments.
- 2Connect FirecrawlCrawl, scrape, structured extract.
- 3Connect OpenAIModels, embeddings, files.
- 4Connect TrelloKanban boards for everything.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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