PERSONAL PRODUCTIVITY
Zoom Recording to Asana Tasks with Auto Owner Assignment
After a Zoom meeting recording finishes, transcribe it, extract every action item with its owner and due date, and create assigned Asana tasks. Posts a summary back to Slack.
How it runs
The automated pipeline, trigger to output.
- TriggerZoom recording completedZoom
- ActionFetch meeting transcriptZoom
- ActionExtract action items, owners, due datesOpenAI
- LogicMatch owner names to Asana users
- ActionCreate assigned Asana tasksAsana
- OutputPost summary to Slack channelSlack
What it does
Turns a finished Zoom meeting into a clean list of assigned Asana tasks. It pulls the recording transcript, uses an LLM to extract concrete action items along with the named owner and any stated deadline, then creates one Asana task per item assigned to the matching person.
When to use it
For recurring team meetings (standups, planning, client calls) where decisions get made verbally and then forgotten. Run it on every recorded Zoom call so nothing slips through the cracks and ownership is explicit.
How it works
- 1A Zoom recording-completed webhook fires when the cloud recording is ready.
- 2The flow fetches the transcript text from Zoom.
- 3An OpenAI call extracts a structured list of action items, each with owner name, task description, and due date.
- 4A logic step matches each owner name to an Asana user and drops items with no clear owner into an unassigned bucket.
- 5For each item, an Asana task is created with assignee and due date set.
- 6A Slack message posts the full action-item summary to the team channel with links to the new tasks.
Set it up
What you configure once, before turning it on.
- 1Connect ZoomMeetings, recordings, transcripts.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect AsanaTasks, projects, milestones — everywhere.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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