PERSONAL PRODUCTIVITY
Auto-decline focus-block invites unless the organizer is a VIP
Declines meetings that overlap your focus blocks by default, but routes invites from people on your VIP allowlist to a Slack approval prompt so important asks never get…
How it runs
The automated pipeline, trigger to output.
- TriggerNew calendar invite receivedGoogle Calendar
- LogicOverlaps a focus block?
- LogicOrganizer on VIP allowlist?
- ActionDecline non-VIP inviteGoogle Calendar
- OutputEscalate VIP invite to SlackSlack
What it does
Applies a defend-by-default rule with a trusted-people exception. Any invite landing on a focus block is declined automatically, except when the organizer is on a VIP allowlist (your manager, key clients, direct reports). Those get held and surfaced to you for a quick accept-or-decline decision, so the system protects your time aggressively without burning your most important relationships.
When to use it
You're comfortable auto-declining most meeting creep but a blanket rule is too blunt — there are a handful of people whose invites should always reach a human. Use this when relationship nuance matters more than pure calendar hygiene.
How it works
- 1A new Google Calendar invite triggers the workflow.
- 2The flow checks whether it overlaps a focus block; non-overlapping invites are ignored.
- 3It compares the organizer's email against a VIP allowlist.
- 4Branch A (non-VIP): the invite is declined immediately with a polite auto-note.
- 5Branch B (VIP): the workflow posts the invite details to Slack with accept/decline actions for your manual call.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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