PERSONAL PRODUCTIVITY
Auto-block focus time from email commitments
Scans new inbox emails for promises like "I'll send this by Thursday," estimates the work, and drops a protected focus block on your calendar before the deadline.
How it runs
The automated pipeline, trigger to output.
- TriggerNew Gmail message receivedGmail
- ActionExtract commitment, effort estimate, and due dateOpenAI
- LogicSkip if no real deliverable or deadline
- ActionFind an open calendar slot before the deadlineGoogle Calendar
- ActionCreate a protected focus blockGoogle Calendar
- OutputDM a confirmation in SlackSlack
What it does
When you reply "I'll get you the deck by Thursday" or "I'll review this tomorrow," that commitment usually evaporates into your inbox. This workflow reads incoming and sent mail, extracts concrete deliverables with their due dates, and reserves dedicated focus time on your calendar to actually do the work — placed before the deadline and around your existing meetings.
When to use it
For anyone who over-promises in email and under-protects their calendar. Best for ICs and managers whose real work keeps getting crowded out by the meetings they say yes to.
How it works
- 1A new message arriving in Gmail triggers the run.
- 2An LLM step parses the body for a commitment: the deliverable, an estimated effort in hours, and the implied or stated due date.
- 3A logic gate drops anything with no real commitment or no parseable deadline.
- 4The flow queries Google Calendar for open slots between now and the deadline, sized to the estimated effort.
- 5It creates a busy "Focus: <deliverable>" event in the first qualifying gap.
- 6A Slack DM confirms the block with a one-click note on what was scheduled and why.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect Google CalendarEvents, attendees, availability.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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