PERSONAL PRODUCTIVITY
Route triaged email by urgency: urgent ones ping Slack, the rest file quietly
Classifies each inbound email by urgency and routes accordingly — urgent asks become a ClickUp task and an immediate Slack ping to the owner.
How it runs
The automated pipeline, trigger to output.
- TriggerNew email in monitored Gmail mailboxGmail
- ActionScore urgency/importance, propose owner + due dateOpenAI
- LogicBranch on urgency: alert path vs quiet path
- ActionCreate ClickUp task with priority, owner, due dateClickUp
- ActionDM the owner in Slack (urgent path only)Slack
- OutputLabel Gmail thread as routedGmail
What it does
Not every actionable email deserves an interruption. This flow grades each thread on urgency and importance, then splits the path: time-critical requests get a task plus a direct Slack nudge to the assignee, while ordinary requests are filed into the backlog with a calculated due date and no notification.
When to use it
Use it when a flood of legitimate requests still needs prioritizing, and you want only the genuinely urgent ones to break focus. Ideal for team leads who own a triage inbox but don't want every email to fire an alert.
How it works
- 1A new email lands in the monitored Gmail mailbox.
- 2An OpenAI step scores urgency and importance and proposes a task title, owner, and due date.
- 3A logic branch checks the urgency score. High-urgency threads take the alert path; everything else takes the quiet path.
- 4Both paths create a ClickUp task with the parsed owner and due date, setting priority from the score.
- 5For high-urgency tasks only, a Slack action direct-messages the owner with the task link.
- 6The flow labels the Gmail thread as routed so it is processed exactly once.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect ClickUpDocs + tasks + chats in one workspace.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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