PERSONAL PRODUCTIVITY
AI Chief-of-Staff Daily Plan from Inbox and Calendar
An agent reads your overnight inbox alongside today's calendar, reconciles meetings against email asks.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekday morning schedule
- ActionFetch unread Gmail and today's calendarGmail
- ActionReason over inbox and calendar with OpenAIOpenAI
- LogicFlag overcommitment vs. free time
- ActionWrite time-blocked plan to Monday.commonday.com
- OutputPost daily plan to SlackSlack
What it does
Each morning an agent reviews unread email and your calendar together, reasons about what's actually doable given your meetings, drafts time-blocked work sessions around them, and writes the plan into a Monday.com board. Unlike a simple sorter, it weighs commitments against capacity and proposes a realistic agenda, not just a task dump.
When to use it
Use it when your day is a mix of meetings and reactive email and you want a chief-of-staff to reconcile the two into a plan you can follow. Best for leaders whose calendar and inbox constantly compete for the same hours.
How it works
- 1A weekday-morning schedule starts the run.
- 2The agent fetches unread Gmail and today's Google Calendar events.
- 3It reasons over both: extracting tasks, estimating effort, and fitting work blocks into open calendar gaps.
- 4A logic check flags overcommitment when tasks exceed free time.
- 5The agent writes time-blocked items to a Monday.com board.
- 6It posts the plan and any overcommitment warning to Slack.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect Google CalendarEvents, attendees, availability.
- 3Connect OpenAIModels, embeddings, files.
- 4Connect monday.comVisual work management for teams.
- 5Connect SlackChannels, DMs, threads, mentions.
- 6Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 7Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 8Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Personal Productivity workflows
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Auto-create weekly focus blocks around existing meetings and guard them
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Decline focus-block meetings and auto-propose a free slot via Notion log
When a low-priority invite hits a focus block, it declines the meeting, finds your next genuinely free slot, replies with a counter-proposal.
Weekly Subscription Audit: Find Noisy Lists Worth Unsubscribing
Once a week, analyzes which mailing lists flooded your inbox and how rarely you opened them.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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