PERSONAL PRODUCTIVITY
Morning Gmail Triage to Prioritized Asana Task List
Every weekday morning, scans unread Gmail, classifies which messages actually need action, and creates ranked Asana tasks so you start the day with a clean.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekday 7:00am schedule
- ActionFetch unread Gmail (last 24h)Gmail
- ActionClassify and extract tasks with OpenAIOpenAI
- LogicKeep only action-required emails
- ActionCreate prioritized Asana tasksAsana
- OutputPost morning summary to Slack DMSlack
What it does
On a weekday-morning schedule, this workflow pulls your unread Gmail from the last 24 hours, uses an LLM to separate real action items from noise (newsletters, receipts, FYI threads), assigns each a priority and due date, and writes them into an Asana project as discrete tasks. You open Asana to a ranked list, not an inbox.
When to use it
Use it if your inbox doubles as your task list and important asks get buried. Ideal for operators, founders, and managers who want a single morning ritual that turns overnight email into a concrete plan without manual sorting.
How it works
- 1A schedule fires each weekday at 7:00am.
- 2Gmail returns unread messages from the trailing 24 hours.
- 3An OpenAI step classifies each email as action / FYI / ignore and extracts a one-line task, owner, and suggested priority.
- 4A logic filter drops everything not marked action.
- 5For each remaining item, an Asana task is created with title, priority tag, and due date.
- 6A Slack summary posts the count and top three priorities to your DM.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect AsanaTasks, projects, milestones — everywhere.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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