PERSONAL PRODUCTIVITY
Awaiting-Reply Follow-Up Tracker to Trello
Each morning finds emails you sent that still have no reply, judges which ones deserve a nudge.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekday morning schedule
- ActionFind unanswered sent emails (2+ days)Gmail
- ActionJudge follow-up worthiness with OpenAIOpenAI
- LogicKeep only threads worth chasing
- ActionCreate Trello follow-up cardsTrello
- OutputPost waiting-on summary to SlackSlack
What it does
This workflow looks at messages you've sent that remain unanswered past a threshold, uses an LLM to decide which genuinely warrant a follow-up (versus closed or low-value threads), and creates Trello cards with a drafted nudge and a recommended timing. It turns silent threads into tracked actions.
When to use it
Use it when deals, approvals, or asks stall because the other side went quiet and you forget to circle back. Ideal for anyone whose work depends on chasing replies across many parallel threads.
How it works
- 1A morning schedule fires on weekdays.
- 2Gmail returns sent messages older than two days with no reply.
- 3An OpenAI step judges follow-up worthiness and drafts a short nudge plus suggested timing.
- 4A logic filter keeps only the worth-chasing threads.
- 5A Trello card is created per thread in the Follow-Ups list with the drafted nudge.
- 6A Slack summary lists who you're waiting on.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect TrelloKanban boards for everything.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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