PERSONAL PRODUCTIVITY
Inbox-Zero Triage: Autonomous Agent Clears Routine Threads
An agent reads each new email, decides on a triage policy, and acts end to end — archiving noise, logging tasks in Notion, drafting replies, and labeling.
How it runs
The automated pipeline, trigger to output.
- TriggerNew email handed to agent from GmailGmail
- ActionAgent reasons over thread and selects actionOpenAI
- ActionLog actionable items as tasks in NotionNotion
- ActionDraft reply and label or archive in GmailGmail
- OutputPost handled/left-for-you summary to SlackSlack
What it does
Goes beyond classify-and-draft: an agent owns the full triage decision per email. Working from a policy you define (what it may auto-archive, what to turn into a task, what to draft, what to escalate), it reasons over each message and takes the matching action — pulling task items into Notion, drafting replies, applying labels, or flagging for you. It clears the routine layer of the inbox so only judgment calls remain.
When to use it
Use it when simple rules are not enough and you trust an agent to apply nuanced policy across varied mail. Best for an operator drowning in heterogeneous email who wants delegated triage with guardrails rather than a rigid pipeline.
How it works
- 1A new email arrives in Gmail and hands the thread to the agent.
- 2The agent reads the message and prior context and selects a triage action under your policy.
- 3For actionable items it logs a task to Notion with context and due date.
- 4For replies it drafts a response and saves it to the Gmail thread.
- 5It applies the appropriate Gmail label or archives noise.
- 6It posts a short end-of-run note to Slack summarizing what it handled and what it left for you.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect NotionPages, databases, comments.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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