PERSONAL PRODUCTIVITY
Weekly Calendar Fragmentation Report
Every Friday, analyzes the past week's Outlook calendar to measure how fragmented your time was.
How it runs
The automated pipeline, trigger to output.
- TriggerFriday 4:00 PM schedule
- ActionPull past 5 days of Outlook eventsOutlook
- LogicCompute fragmentation metrics
- ActionGenerate summary and suggestions via OpenAIOpenAI
- ActionPublish report to NotionNotion
- OutputSend score digest to SlackSlack
What it does
You can't fix what you don't measure. This workflow computes a weekly fragmentation score from your Outlook history: total meeting hours, number of context switches, longest uninterrupted block, and reclaimable gap time. It turns that into a readable Notion page with trends and specific moves for the coming week.
When to use it
Run it Friday afternoon for a retrospective on how your week actually went, and to plan defenses for next week. Useful for managers tracking their own focus health or anyone doing a weekly time-audit habit.
How it works
- 1A schedule trigger fires Friday at 4:00 PM.
- 2The flow pulls the past five days of events from Outlook.
- 3A logic step computes fragmentation metrics: switch count, longest focus stretch, and total reclaimable gap minutes.
- 4OpenAI writes a plain-language summary plus three targeted suggestions for next week based on recurring offenders.
- 5The report, with score and trend, is published as a Notion page in your weekly-review database.
- 6A short digest with the score is delivered to Slack.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect NotionPages, databases, comments.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Personal Productivity workflows
Email-to-Task: Turn Action-Required Mail Into Linear Issues
Detects mail that contains a concrete task or request, extracts the deliverable and due date, and creates a Linear issue automatically so commitments from email never get lost.
Weekly Low-Attendance Recurring Meeting Auditor
Every Friday, scans the next week of recurring calendar events, flags those where confirmed attendance keeps dropping below a threshold.
Auto-decline focus-block invites unless the organizer is a VIP
Declines meetings that overlap your focus blocks by default, but routes invites from people on your VIP allowlist to a Slack approval prompt so important asks never get…
Auto-create weekly focus blocks around existing meetings and guard them
Every Sunday an agent reads next week's confirmed meetings, carves protected deep-work blocks into the open gaps, sets your Slack status to defend them.
Decline focus-block meetings and auto-propose a free slot via Notion log
When a low-priority invite hits a focus block, it declines the meeting, finds your next genuinely free slot, replies with a counter-proposal.
Weekly Subscription Audit: Find Noisy Lists Worth Unsubscribing
Once a week, analyzes which mailing lists flooded your inbox and how rarely you opened them.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.