PERSONAL PRODUCTIVITY
Auto-draft a follow-up when a promised deadline passes
Watches your Notion commitment tracker daily for promises whose due date has passed without being marked done.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily scheduled run
- ActionFind overdue open commitments in NotionNotion
- LogicIterate each overdue item
- ActionDraft a delay-acknowledgement emailOpenAI
- ActionSave follow-up draft in GmailGmail
- OutputNotify you in Microsoft Teams to reviewMicrosoft Teams
What it does
This workflow closes the loop on commitments that went past due. Each day it checks your tracker for promises still marked Open after their due date, then drafts a courteous status email to the recipient and notifies you in Microsoft Teams so you can review and send in seconds.
When to use it
Use this when the hard part isn't tracking promises but gracefully handling the ones you couldn't keep on time. It's for people who want to get ahead of a slipped deadline with a proactive note instead of an awkward silence.
How it works
- 1A daily scheduled trigger starts the run.
- 2A Notion action queries the tracker for commitments with a past due date and Open status.
- 3A logic step iterates each overdue item and pulls its deliverable and recipient.
- 4OpenAI drafts a brief, professional update email acknowledging the delay and proposing a new date.
- 5A Gmail action saves the draft to that recipient's thread.
- 6A Microsoft Teams message notifies you with a link to review and send.
Set it up
What you configure once, before turning it on.
- 1Connect NotionPages, databases, comments.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect GmailRead, draft, send, label.
- 4Connect Microsoft TeamsChannels, chats, files.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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