SOCIAL MEDIA
Draft and send personalized UGC permission requests to creators
Picks up Airtable rows marked Needs Permission, writes a tailored usage-rights request email for each creator, sends it via Gmail.
How it runs
The automated pipeline, trigger to output.
- TriggerSchedule starts outreach batch
- ActionFetch rows needing permissionAirtable
- ActionDraft personalized request emailOpenAI
- LogicSkip rows missing a valid email
- ActionSend request via GmailGmail
- OutputMark row Permission RequestedAirtable
What it does
This workflow turns logged UGC candidates into outbound rights requests. For each Airtable row awaiting permission, it composes a personalized email that references the specific post, states exactly how the content will be used, and asks the creator to reply with consent. It sends through Gmail and updates the tracker so nothing is asked twice.
When to use it
Use it after detection has populated your clearance tracker and you have creator contact emails on file. It is the outreach stage: it does not interpret replies, only initiates the ask and records that it happened.
How it works
- 1A schedule triggers the outreach batch.
- 2Airtable returns rows with status "Needs Permission" that have a creator email.
- 3OpenAI drafts a personalized request per row, weaving in the creator's name, the post caption, and your usage terms.
- 4A logic step skips any row lacking a valid email and routes it back for manual handling.
- 5Gmail sends each drafted email to the creator.
- 6The workflow updates the Airtable row to "Permission Requested" and stamps the send date.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect GmailRead, draft, send, label.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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