SOCIAL MEDIA
Chase creators who never replied to a UGC permission request
Scans for clearance records stuck in Permission Requested past a waiting window, sends one polite follow-up email per creator, increments a reminder counter.
How it runs
The automated pipeline, trigger to output.
- TriggerSchedule runs follow-up sweep
- ActionFetch stale pending requestsAirtable
- LogicSplit by reminder count vs limit
- ActionSend polite follow-up emailGmail
- OutputBump counter or escalate to reviewAirtable
What it does
This workflow recovers silent rights requests. It finds clearance records that have sat in "Permission Requested" longer than your chosen waiting period and sends a single courteous follow-up. It tracks how many reminders each creator has received and stops chasing after the limit, handing those off for a human decision instead of spamming.
When to use it
Use it when permission requests routinely go unanswered and you are leaving usable content on the table. It enforces a respectful cadence: nudge, wait, nudge again, then escalate, with every step logged.
How it works
- 1A schedule runs the follow-up sweep.
- 2Airtable returns rows in "Permission Requested" whose last-contact date is older than the waiting window.
- 3A logic step splits rows by reminder count: under the limit gets a follow-up, at the limit gets escalated.
- 4For under-limit rows, Gmail sends a short follow-up referencing the original request.
- 5Airtable increments the reminder counter and refreshes the last-contact date.
- 6At-limit rows are set to "Manual Review" so an operator decides whether to drop or pursue them.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect GmailRead, draft, send, label.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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