PERSONAL PRODUCTIVITY
One Voice Memo Split Into Tasks and Calendar Holds
Transcribes a mixed voice memo, classifies each line as either a task or a time commitment, then sends tasks to Asana and scheduling items to Google Calendar in one pass.
How it runs
The automated pipeline, trigger to output.
- TriggerNew audio file in DropboxDropbox
- ActionTranscribe memo with ElevenLabsElevenLabs
- ActionClassify items as task or eventOpenAI
- LogicBranch on item type
- ActionCreate Asana tasks for to-dosAsana
- ActionCreate Google Calendar holds for commitmentsGoogle Calendar
- OutputPost split digest to SlackSlack
What it does
Handles the realistic voice memo where you mix to-dos and appointments in one breath. The workflow transcribes it, decides per item whether it's a task or a calendar event, and dispatches each to the correct system so you don't sort them by hand.
When to use it
When your dictation doesn't separate cleanly into one category. If you say "call the vendor, finish the budget, and lunch with Sam Friday," you want the first two as tasks and the last on your calendar, automatically.
How it works
- 1A new audio file in Dropbox triggers the run.
- 2ElevenLabs transcribes the memo.
- 3An OpenAI step extracts each item and classifies it as task or time-commitment, pulling out due dates or meeting times.
- 4A logic step branches on the classification.
- 5Task items are created in Asana with due dates; calendar items are created as Google Calendar events.
- 6A single Slack digest reports what went where, so the whole memo is accounted for in one place.
Set it up
What you configure once, before turning it on.
- 1Connect DropboxFiles and folders.
- 2Connect ElevenLabsText-to-speech, voice cloning.
- 3Connect OpenAIModels, embeddings, files.
- 4Connect AsanaTasks, projects, milestones — everywhere.
- 5Connect Google CalendarEvents, attendees, availability.
- 6Connect SlackChannels, DMs, threads, mentions.
- 7Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 8Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 9Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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