MARKETING
Send Tiered Webinar Reminders on a Schedule
Runs daily to find upcoming webinars and emails registrants the right reminder for how close the event is — 24 hours out, 1 hour out, or a live-now nudge.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily schedule check
- ActionRead upcoming webinars and registrants from CodaCoda
- LogicSort registrants into 24h / 1h / live-now tier
- ActionSend the matching reminder emailGmail
- OutputMark reminder tier sent back in CodaCoda
What it does
This scheduled workflow checks your Coda roster each day, figures out which webinars are approaching, and sends registrants a reminder email tuned to the time remaining: a 24-hour heads-up, a 1-hour final reminder, or a "we're live" push.
When to use it
Use it to lift attendance without manually queueing blasts in Zoom or your email tool. It replaces three separate one-off sends with a single self-running cadence driven by your registration data.
How it works
1. A daily schedule trigger starts the run each morning. 2. The flow reads upcoming webinars and their registrants from the Coda roster. 3. A logic branch sorts each registrant into the correct reminder tier based on hours until start (24h, 1h, or live now), skipping anyone already marked as attended. 4. Gmail sends the matching reminder template with the join link merged in. 5. The send timestamp and tier are written back to Coda so no one gets the same reminder twice. Attendance climbs because every registrant gets timely nudges, and the roster stays the single source of truth.
Set it up
What you configure once, before turning it on.
- 1Connect CodaDocs, packs, automations.
- 2Connect GmailRead, draft, send, label.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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