LEAD GENERATION
Demo-Request Voicemail to Qualified HubSpot Lead with Callback SLA
Transcribes an inbound demo-request voicemail with ElevenLabs, extracts intent and contact details, creates or updates a HubSpot contact and deal.
How it runs
The automated pipeline, trigger to output.
- TriggerVoicemail recording posted to webhookHTTP webhook
- ActionTranscribe audio with ElevenLabsElevenLabs
- ActionExtract caller name, company, phone, and demo intentOpenAI
- LogicBranch: genuine demo request vs. spam/wrong number
- ActionUpsert HubSpot contact and open demo dealHubSpot
- OutputPost lead card with 30-min SLA timer to SlackSlack
What it does
Turns a raw voicemail left by a prospect into a structured, sales-ready record. It transcribes the audio, pulls out the caller's name, company, phone number, and what they want, scores the intent, and writes a HubSpot contact and demo deal. A callback SLA timer fires a Slack reminder if the rep hasn't logged contact within 30 minutes.
When to use it
Run this when your main line or a forwarding number drops voicemails into a folder or webhook and you want every inbound demo request worked within minutes — no manual transcription, no leads lost in a shared inbox.
How it works
- 1A new voicemail audio file arrives via webhook (recording URL plus caller ID).
- 2ElevenLabs transcribes the audio to text.
- 3An extraction step parses name, company, phone, and demo intent from the transcript.
- 4A logic gate checks whether intent is a genuine demo request versus spam or wrong number.
- 5HubSpot upserts the contact and opens a demo deal stamped with the transcript.
- 6The flow records a 30-minute callback deadline and posts the lead card to the sales Slack channel.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect ElevenLabsText-to-speech, voice cloning.
- 3Connect HubSpotCRM, deals, marketing, support.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Connect OpenAIModels, embeddings, files.
- 6Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 7Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 8Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.