PERSONAL PRODUCTIVITY
Propose Outlook Inbox Rules for Recurring No-Action Senders
Analyzes which senders you consistently ignore, uses AI to draft folder/archive rules for each.
How it runs
The automated pipeline, trigger to output.
- TriggerMonthly schedule starts the run
- ActionRead inbox engagement history from OutlookOutlook
- LogicIsolate recurring senders with no engagement
- ActionDraft a rule + rationale per sender with OpenAIOpenAI
- ActionStore proposals for audit in PostgresPostgres
- OutputSend approve/skip proposals to SlackSlack
What it does
Looks at senders whose mail you never reply to, open, or flag, then proposes a tidy Outlook rule for each one (auto-archive, move to a folder, or mark read). Nothing is applied automatically. You approve the rules you want.
When to use it
When recurring senders like status digests, ticketing notifications, or vendor updates clutter your inbox but you do not want to unsubscribe outright. Run it monthly to keep rules current as your traffic shifts.
How it works
- 1A monthly schedule starts the run.
- 2It reads the last 60 days of inbox activity from Outlook, including which messages were opened, replied to, or deleted unread.
- 3A filter isolates senders with three or more messages and no engagement.
- 4OpenAI reviews each ignored sender and the message subjects to suggest a specific rule and target folder, with a short rationale.
- 5The proposals are stored in Postgres for an audit trail.
- 6Each proposal is sent to Slack with approve and skip buttons so you decide what becomes a real Outlook rule.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect PostgresAny Postgres URL — query, write, migrate.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.