PERSONAL PRODUCTIVITY
Team Calendar Load Balancer with Notion Equity Report
Weekly, it tallies meeting hours across a whole team, ranks who is overloaded versus who has headroom, and publishes a Notion report recommending which recurring meetings to trim.
How it runs
The automated pipeline, trigger to output.
- TriggerMonday 8am weekly schedule
- ActionPull week's events for all team membersGoogle Calendar
- LogicAggregate hours, rank load vs headroom
- ActionGenerate rebalancing recommendationsOpenAI
- ActionPublish equity report to NotionNotion
- OutputPost digest + link to team Slack channelSlack
What it does
This workflow looks at calendar load across an entire team rather than one person. It sums each member's meeting hours for the week, identifies the most overloaded people and those with capacity, and analyzes recurring meetings to suggest which could be shortened, merged, or moved to fewer attendees. The output is a structured Notion page the manager can review and act on.
When to use it
Use it when a team's meeting load is uneven and you want data-backed rebalancing decisions instead of anecdotes. Good for team leads running a regular operating cadence.
How it works
- 1A Monday morning schedule starts the run.
- 2Google Calendar events are pulled for every team member for the week.
- 3A logic step aggregates per-person hours, ranks overload versus headroom, and isolates recurring series.
- 4An OpenAI step turns the data into specific rebalancing recommendations with reasoning.
- 5The full report is published as a Notion page.
- 6A short digest with the Notion link is posted to the team channel in Slack.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect NotionPages, databases, comments.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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