PERSONAL PRODUCTIVITY
Negotiate meeting invites that collide with focus blocks
When a new meeting invite lands on top of an existing focus block, it auto-drafts a polite reschedule reply with two alternative times pulled from your real availability.
How it runs
The automated pipeline, trigger to output.
- TriggerCalendar event created or updatedGoogle Calendar
- LogicDetect overlap with a focus block
- ActionFind two alternative open slotsGoogle Calendar
- ActionDraft a reschedule replyOpenAI
- OutputSend for approval in Slack before emailing organizerSlack
What it does
Focus blocks only work if they survive contact with new invites. This workflow watches for incoming meeting invitations that overlap a calendar event you've marked as focus time, then proposes a graceful negotiation: it drafts a reply offering two genuinely-free alternative slots instead of silently letting the meeting win.
When to use it
When your protected focus time keeps getting double-booked and you want a default response that defends it without you typing the same "can we move this?" email five times a week.
How it works
- 1A new or updated event on Google Calendar triggers the run.
- 2A logic step checks whether the new invite overlaps any event titled or tagged as focus time.
- 3If there's no conflict, the flow exits quietly.
- 4On conflict, it scans your calendar for two open slots near the requested time that respect your working hours.
- 5An LLM step drafts a short, warm reschedule message naming both options.
- 6The draft is posted to a Slack approval message with Approve and Edit actions before anything is sent to the organizer.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Connect GmailRead, draft, send, label.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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